EVV for small home care agencies
You take care of people. We take care of the proof.
Your caregivers check in from their phones. EVVidence proves every visit happened and turns verified hours into payroll. No paper logs. No phone tag.
- Set up in one afternoon
- No sales call
- No contract
Built with agency owners in Illinois.
Visit verified
Maria G. · Tue 8:03 AM · GPS confirmed
If your week sounds like this, you’re not alone.
“Did Maria actually make it to Mrs. Williams this morning?”
“If the state audits us, could I even find the paperwork?”
“Payroll is Friday. Why am I still adding up hours by hand?”
Small agencies run on trust. EVVidence handles the proof, so trust is all you need.
One Tuesday, two people, zero paperwork
The same day, through your caregiver’s eyes and yours.
Maria, your caregiver
Checks her day
Opens the app: today's visits, addresses, and task lists are already there -- even with no signal.
Taps once to check in
She's at Mrs. Williams' door. GPS confirms it. Nothing to fill out, no one to call.
Wraps up and moves on
Checks off each task, taps check out, heads to the next visit. The proof is already on its way to your office.
A dead zone doesn't stop her
No signal at a rural client's home. She checks in anyway -- the app saves everything and syncs later.
Done. Really done.
Every visit logged, every hour counted. No clipboard, no end-of-day paperwork.
You, at the office
Coffee, not chaos
Open the dashboard: today's schedule, anything flagged overnight, and coverage warnings for upcoming visits.
Every visit, verified
GPS-confirmed visits arrive with everything the state requires. Approve them, or fix the rare problem while it's still small.
The state gets its proof
Verified visits go to your state aggregator. Coverage was checked overnight, before anyone drove anywhere.
Billing, without the awkward conversations
Every verified visit is already matched to the schedule. When a family asks about a charge, you have GPS-backed proof to show them.
Payroll stops being a fight
Export hours to QuickBooks, ADP, or Gusto. The hours come from verified visits, not memory.
In the field
Everything starts at the front door
Your caregivers do the caring. The app quietly does the record-keeping.
One tap, GPS-verified
Check-in happens at the client's address. GPS and a geofence confirm the location automatically -- no manual entry, no paper logs.
No smartphone? Use the client's phone
Caregivers can clock in by calling from the client's landline. The call is time-stamped, location-attributed, and counts toward EVV.
Visits don't just happen at home
A doctor's office, the grocery store, a walk in the park -- community visits are handled without false alarms. GPS is still captured for CMS compliance.
An app caregivers will actually use
One-tap check-in and check-out, today's schedule, and task checklists. Works offline and syncs when signal returns. iPhone and Android.
Credentials tracked before they lapse
Background checks, certifications, and required trainings per caregiver -- with alerts before something expires and upcoming visits are affected.
At the office
While they care, you stay ahead
Verified visits pile up on their own, ready for payroll and proof. And problems show up while they’re still small enough to fix.
Every visit, verified before you approve
GPS-confirmed visits arrive with the evidence attached. Approve the good ones in seconds, fix the rare problem while it's still small.
Proof when a bill is questioned
When a family asks about a charge -- or a payer asks about a visit -- one click bundles the visit records into a single file, ready to hand over.
Small problems stay small
Late arrivals, GPS gaps, and manual entries are flagged in one place, so a quiet Tuesday problem never becomes a Friday fight.
Always able to prove it
When someone asks “did that visit really happen?”
A family questions a charge. An insurance reviewer asks for records. You won’t dig through filing cabinets -- every visit record already holds who, what, when, and where, captured at check-in, not typed up later.
And when you need the whole file, one click bundles visit records and caregiver credentials into a single ZIP, ready to hand over.
VISIT RECORD · FINAL
Verified- Type of service
-
Personal care
Set by the visit schedule
- Individual receiving services
-
Client on file
Linked to care plan
- Date of service
-
Tuesday, March 11
Timezone-aware
- Location of service
-
GPS confirmed
Within geofence of address
- Individual providing services
-
Caregiver M.G.
PIN verified before start
- Time of service
-
8:03 AM - 10:00 AM
Captured to the second
Complete visit evidence
Captured automatically at check-in -- zero manual data entry.
See the app in action
The caregiver app plays through a real visit on its own. Tap inside the phone, or use the shortcuts, to take control.
Your day at a glance
Caregivers see their full schedule the moment they open the app. Today's visits, hours tracked this week, and upcoming clients -- all in one view. Tap the next visit to begin the check-in process.
GPS-verified check-in
When a caregiver arrives at the client's home, EVVidence automatically verifies their GPS location. No manual address entry, no paper sign-in sheets. The location is confirmed within 8 meters of the service address -- meeting federal EVV requirements for every visit.
Real-time visit documentation
While the visit is in progress, caregivers check off assigned tasks from the care plan. The timer runs in the background, and all activity is recorded for compliance. Every task completion is timestamped and GPS-tagged -- ready for state audits.
Audit-ready records
When the visit ends, EVVidence generates a complete compliance record: check-in time, check-out time, GPS verification, duration, and every task completed. All 6 federal EVV data elements captured automatically. No end-of-day paperwork.
Works when reality doesn't
No GPS signal, no internet, an address that won't match -- the visit still gets recorded. The app saves everything on the phone, flags it for your review, and sends it the moment it is back online. Caregivers are never blocked, and nothing is ever lost.
Weekly schedule view
Caregivers can see their full week ahead with day-by-day navigation. Each visit shows the client, service type, and time window, and past visits with their verification status are one tap away. Schedules sync automatically from the admin dashboard.
Caregiver profile
Monthly hours, client count, and personal settings in one calm place. Caregivers manage their own security -- biometric login and PIN changes -- without ever calling your office.
We protect your clients’ information like it’s our own family’s
Your caregivers see names, addresses, and Medicaid IDs every day. You’re trusting us with that. So we built EVVidence the way we’d want it built if our own mothers were on the schedule.
Nothing activates until we’ve signed a Business Associate Agreement with you. After that, client information is encrypted, watched, and never used for anything but running your agency.
-- The EVVidence team
Encrypted before it's stored
Client names, phone numbers, and Medicaid IDs are encrypted at rest. Even direct database access shows nothing readable.
A signed BAA comes first
No account activates without a Business Associate Agreement. We don't touch client data until the agreement is in place.
Records can't be quietly changed
Every check-in, correction, and review is written to a permanent log the database itself protects. History stays history -- ready for any audit.
Sessions end themselves
Admins log out automatically after 30 minutes; caregivers after 8 hours. Login protection blocks unauthorized attempts.
No client names leave the system
Push notifications, error reports, and system logs are scrubbed of client information before anything goes out.
Every look is logged
Each time someone opens a client record, caregiver profile, or report, we record who, when, and from where.
Data has a lifecycle
Exported files delete themselves after 24 hours. If an agency closes, PHI is de-identified after 60 days -- export your records first to meet state retention rules.
Browser protections on every page
Client data is never cached by the browser, and every sensitive page is hardened against common web attacks.
The price is on the website. Imagine that.
Mid-market EVV platforms typically start at $295-$500/month and require a sales call. EVVidence starts at $99/month. No contract, no sales call.
No eligibility fees. No surprises.
Starter
+ $9 per caregiver
For agencies with up to 10 caregivers
- EVV capture with offline mobile
- Scheduling and task checklists
- Unlimited eligibility verification (weekly automated + on-demand)
- State aggregator submission (Sandata, HHAeXchange)
- Basic reports
Professional
+ $7 per caregiver
For growing agencies, unlimited caregivers
- Everything in Starter
- Priority email support
No setup fees. No implementation consultants. No 12-month contracts.
Every plan includes verified visits, scheduling, payroll exports, iOS + Android apps, and HIPAA-ready infrastructure.
Your caregivers are already doing the work. Let’s make every visit count.
Set up in an afternoon. Explore a fully loaded demo account with real data -- no signup, no sales call.